Traceability System for Tobacco Products (ID Issuer)

GSIS & DG - ID Issuer for Greece and Cyprus

ID Issuer System Access

Introduction

About Tobacco Products Directive

According to 2014/40/EU tobacco products directive (TPD) and following implementation regulation (EE) 2018/574 , manufacturers, importers and first retailer outlet operators introduced the new tracking and tracing system for cigarette & roll-your-own tobacco products since 20 May 2019. Tobacco products are marked by unique identifiers assigned by competent ID issuers for each Member-State. Relevant information can be found in EU website here .
The General Secretariat of Information Systems & Digital Governance (GSIS & DG) is the competent ID Issuer for Greece and Cyprus and provides the ID Issuer platform with:

A portal with relevant information
Registration service for economic operators and first retail outlet operators
Ordering Unique Identifiers service for tobacco products

Registration of Economic Operators

A. Who needs to Register

‘Economic operator’ means any natural or legal person who is involved in the trade of tobacco products, including for export, from the manufacturer to the last economic operator before the first retail outlet.
‘First retail outlet’ means the facility where tobacco products are placed on the market for the first time, including vending machines used for the sale of tobacco products.

Economic operators and first retailer operators who operate at least one unit in Greece or Cyprus and importers who market their products in the Greek or Cypriot markets submit a request to the GSIS for an Economic Operator identifier Code (EO_ID).

Economic operators and first retailer outlet operators, as well as importers for manufacturing facilities located outside the Union request a Facility Identifier Code (F_ID).
Manufacturers and Importers may submit a request for Machine Identifier Code (M_ID).

ATTENTION!

Please make sure that the e-mail address is valid and accessible by the Economic Operator. In this e-mail address, an activation link will be sent in order to complete the registration process.

B. Registration Procedure

In order to complete the Registration, an Economic Operator has to follow the following steps:

Step 1. Create a user account

Users with Greek VAT number (AFM) can register with Taxisnet credentials
For registration click here

Step 2. Economic Operator, Facility, Machine Registration

After completing user registration process, the user can access the system here to proceed for registering in the traceability Registry and get Economic Operator, Facility and Machine Identifier Codes.

C. Registration instructions

Instructions for obtaining an Economic Operator, Facility, Machine Code and ordering Unique Identification Codes can be found in the links:

Order Unique Identifier Codes

A. Who can order UIs

Manufacturers and importers of tobacco products request Unique Identifiers for tobacco unit-level packs. Economic Operators may, optionally, request Unique Identifiers at aggregated packaging level.
The ID Issuer platform for ordering UIs is available to already registered Economic Operators, since 20/5/2019.

B. Fees charged for generating and issuing unique identifiers

For generating and issuing unique identifiers, Manufacturers and Importers are charged with fees according to Ministerial Decision. An e-administrative fee (e-paravolo) is automatically issued each day with the total amount summed for Economic Operator’s daily orders per retail country (Greece, Cyprus, non-EU countries). An e-mail with the fee details including the amount and payment code is delivered to the e-mail address used for Economic Operator registration. ID Issuer platform offers user reports with all relevant information on orders, invoices and respective due fees along with the payment status.

Payment of the fee must be completed within 30 days of its creation, following the instructions given here.

C. Technical specifications for Manufacturers and Importers

API interface calls are available for the following cases:

Registration of Facilities / Machines by a registered Economic Operator
Registration of first retail outlets by a registered Economic Operator
Requests for Unique Identifiers unit-pack or aggregated level packaging (optional)